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Small

Administration Executive

Appletree Building Maintenance

Job 2 - 5 years Fill 66 Gurgaon
To provide high level support to the Head office and ensure top level service is delivered to the HO staff. Admin cum Executive Assistant to the MD manages the content of information flowing into and out of the MDs office, schedule of the MD, correspondence and presentations for the MD, and other executive support, as needed. Provides calendar and scheduling coordination within staff. Meet daily with MD to review schedule; ensures that materials for meetings are received on a timely basis and are relevant, complete and accurate. Proactively monitor assigned executives schedules to identify conflicts and reach out for input/resolution before time or priority conflicts occur. May respond on MDs behalf at times and helps triage items for them, at times responding proactively. Be proactive and flexible as schedules and priorities shift. Take a strategic approach in planning client meetings. Prepare MOM, agendas and any required documents; transcribe minutes of meetings. Provide detailed tracking and accounting of all activities and responsibilities for multiple, simultaneous projects. Assist with internal and external communications: monitor, retrieve, sort, prioritize and respond accordingly to phone calls and emails, Arrange domestic and international travel, including accommodations for management as well as staff, tracking expenses, car insurance, services & maintenance etc. Assist or lead the completion of special projects as assigned; other duties as required accordingly. Ability to work a flexible schedule as needed to complete time sensitive or special projects. Manage Directors calendars and set up meetings within office and external clients. Ability to handle all general day to day admin support to staff and management. Ability to handle vendors & vendor management. Assist HR & Accounts team for payments, Hiring of blue collar staff. Ability to communicate and send emails on behalf of management. Assist team in liaising with government agencies for legal compliances.
Appletree is a private limited company, started in 2004, and incorporated in 2005, recognized as a quality-driven organization at a pan-India level, specializing in the design and creation of everlasting aesthetically pleasing to all faade access needs under one roof, from a single source starting with consultation, planning, and design right through to commissioning and after- sales services. please Share your resumes at mail@appletree.co.in

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